Phrases That Make You Sound More Assertive (and Not Aggressive)

We’ve all been there — trying to speak up without sounding bossy. The fine line between assertive and aggressive communication at work can be hard to walk, especially when you’re trying to make a point, push back, or just get things done.

Here are some phrases that help you stand your ground — without stepping on anyone's toes.

1. “Here’s what I suggest...”

Instead of: “This is what we should do.”

This makes your input feel collaborative, not commanding.

2. “Can we align on the next steps?”

Instead of: “You didn’t do what we discussed.”

Use this to refocus the conversation toward outcomes without blame.

3. “To clarify…”

Instead of: “That’s not what I said.”

Great for course-correcting gently while reinforcing your point.

4. “I see your point. What I’m trying to highlight is…”

Instead of: “You’re wrong.”

Acknowledges the other side while keeping the focus on your view.

5. “I’m not comfortable with that — can we try a different approach?”

Instead of: “That’s a bad idea.”

Clear boundary-setting without shutting people down.

6. “Let’s take a step back.”

Instead of: “This is going nowhere.”

A neutral way to de-escalate a tense meeting or discussion.

7. “I’d like to finish my thought before we move on.”

Instead of: “Don’t interrupt me.”

Polite but firm — helps you reclaim your voice in fast-paced convos.

8. “Can we revisit this when we have all the data?”

Instead of: “This doesn’t make sense.”

Assertive pause button when discussions are going in circles.

9. “Let’s not confuse speed with impact.”

Use this when people are rushing decisions — it shows you’re thinking long-term without sounding like a blocker.

10. “I’m holding the line on this because…”

Gives a reason for your stand and signals that your stance is intentional, not ego-driven.

In Summary

Assertiveness is not about being louder. It’s about being clear, direct, and respectful. The right phrases help you take space at the table without bulldozing others.

Pro tip: Record yourself in mock conversations — you'd be surprised how small word swaps can change your whole tone.